Folders, moving and copying

Make folders, file your blocks and prompts in them, and move or copy items and whole folders.

Folders hold your blocks and prompts, the way folders hold files on your PC. Folders can hold other folders, as deep as you like. Each block or prompt is in one folder, or in none. You manage folders from the sidebar and from Explorer; both have the same right-click menus.

Folders are always available. They aren’t a feature you need to turn on.

The folder list in the sidebar

Your folders are listed in the sidebar, under the screen names, in A to Z order.

• With only your personal library, the list starts with Folders.
• Once you have a team library, the list starts with Libraries, then a row for each library (yours, Personal, first), each with its own folders. See Personal and team libraries.

Click the arrow next to a folder (or Folders, or a library) to open or close it. PromptMason remembers which ones you left open.

Make a folder

1. In the sidebar, right-click Folders for a top-level folder, or right-click a folder to make one inside it. With team libraries, right-click a library’s row for a top-level folder in that library.

2. Click New folder.

3. Type a name under Name.

   

4. Click Create.

The folder appears in the sidebar. You can also click New folder at the top of Explorer, which makes the folder inside the one you’re viewing.

Rename a folder

1. Right-click the folder in the sidebar or in Explorer.
2. Click Rename.
3. Type the new name and click Rename.

Show what’s in a folder

Click a folder in the sidebar. Blocks, Prompts and Explorer then show only what’s in that folder, and so does the list of blocks on the Build screen.

• The filter shows only what’s directly in the folder, not what’s in its subfolders. To see the subfolders too, open the folder in Explorer.

• On Blocks and Prompts, a bar above the list reads Filtered to and the folder’s path, for example Filtered to Marketing › Social. Click a folder name in the bar to go up to that folder. Explorer opens the folder on its All Files tab instead.

  

• The filter stays on as you move between screens.

To see everything again, click Folders (or Libraries) at the top of the sidebar’s list, or click Clear filters in the toolbar.

You can also click an item’s location (on its tile, or in the Location column) to show the folder it’s in. My Files means the item isn’t in a folder; clicking it shows everything again.

Put a new item in a folder

When you create a block, a Static prompt or a new prompt on the Build screen, choose its folder under Location, in the Properties panel. It starts at the folder selected in the sidebar, or My Files (no folder) if none is.

Once an item is saved, you change its folder with Move.

Move an item

1. Right-click the block or prompt on the Blocks, Prompts or Explorer screen.

2. Click Move.

3. Under Destination, choose a folder, or My Files (no folder) for no folder (No folder in a team library).

   

4. Click Move.

To move several at once, tick their boxes and click Move in the bar that appears above the list. In Explorer you can also drag an item onto a folder.

Moving doesn’t change what’s in an item and doesn’t count as a new version. Moving never counts toward the Free plan’s limits.

Move an item to another library

If you have a team library, the Move window also has a Library list, and the folder list is called Folder. Pick the library, then the folder (No folder is a team library’s top level). The Library list appears when everything you’re moving is in the same library and you haven’t selected any folders. Libraries you can only view aren’t listed.

• Moving into a team library shows Everyone in [library] will see it and can use it.
• If you move a Dynamic prompt that uses blocks from the library it’s leaving, Move its blocks too? lists the blocks that go with it. Click Move [n] items to move them all, or Back to change your mind. Other prompts that use those blocks keep working.

For more about moving between libraries, see Personal and team libraries.

Copy an item

Copy in a list makes a second block or prompt. It isn’t the same as copying text to the clipboard; for that, see Copy and use a prompt.

1. Right-click the block or prompt on the Blocks, Prompts or Explorer screen.
2. Click Copy.
3. Under Destination, choose the folder for the copy.
4. Click Copy.

To copy several at once, tick their boxes and click Copy in the bar above the list. A copy always stays in the same library as the original.

What a copy carries

The copy is named after the original with (copy) at the end, for example “Sales email (copy)”.

A copied Dynamic prompt uses the same library blocks as the original, so changing one of those blocks changes both prompts. Blocks embedded in the original prompt are copied too, so the copy’s embedded blocks are its own. See Library blocks and embedded blocks.

Move a folder

1. Right-click the folder in the sidebar or in Explorer.
2. Click Move.
3. Under Destination, choose the folder to put it in, or My Files (no folder) (No folder in a team library) to make it a top-level folder.
4. Click Move.

Or drag it: in the sidebar, drag a folder onto another folder, or onto Folders (or its library’s row) to make it top-level. Explorer works the same way, and you can drop onto a name in the path above the list.

Everything inside the folder moves with it. You can’t move a folder into itself or one of its own subfolders. A folder stays in its own library: to put its contents in another library, move the items instead.

Copy a folder

1. Right-click the folder in the sidebar or in Explorer.
2. Click Copy.
3. Under Destination, choose where the copy goes.
4. Click Copy.

The copy holds all the folder’s subfolders, blocks and prompts (archived items aren’t copied). The new top folder is named with (copy) at the end; everything inside keeps its name. Each block and prompt is copied as described in What a copy carries.

Delete a folder

1. Right-click the folder in the sidebar or in Explorer.

2. Click Delete.

3. Windows asks you to confirm. For a folder with things in it, the message says how many subfolders, blocks and prompts it holds:

   Delete folder “[name]” and everything inside it? This deletes [n] subfolder(s), [n] block(s), and [n] prompt(s). The blocks and prompts go to Recently deleted for 30 days; the folders are gone for good.

4. Click OK.

The blocks and prompts go to Recently deleted on the Archive screen, where you can restore them for 30 days (see Archive, delete and restore). Archived blocks and prompts in the folder go there too, with the rest, although the message doesn’t count them. The folders themselves can’t be restored. A restored item comes back with no folder. If you only want to empty a folder, move its items out first.

If the sidebar was filtered to the folder you deleted, it switches to the folder above it.

If the folder can’t be deleted, a message box says why, or says Failed to delete folder. Try again. In a team library you need to be an editor or owner to delete folders.

Copying on the Free plan

On the Free plan, PromptMason checks a copy before it starts. If the copy would take you over 25 blocks or 15 prompts, the Free plan limit message opens instead and nothing is copied. For several items or a folder, it says how many the copy would add and how many more you have room for, for example This would add 6 blocks and 2 prompts. You have room for 4 more blocks and 3 more prompts on the Free plan. Copy fewer items, or see Plans and limits.

When your library is paused

If your library is paused (you’re on the Free plan with more than 25 blocks or 15 prompts, for example after your 14 days of Pro end), you can’t make, rename, move or copy folders, or move or copy items, until you’re back within the limits. You can still delete folders. See When your library is paused.